How to Use Copilot in Outlook to Draft Emails Faster
Writing emails takes more time than most people realize. Between summarizing meetings, following up with clients, and coordinating with teams, email communication can quickly consume a large portion of the workday.
If your organization uses Microsoft Copilot, Outlook includes built-in AI tools that can help you draft emails in seconds.
Here’s how it works.
How to Draft an Email with Copilot
Open Outlook and start a new email.
Click the Copilot icon in the message toolbar.
Enter a prompt describing the email you want to send.
For example:
“Write a follow-up email after a client meeting summarizing next steps.”
“Draft a professional response confirming our meeting time next week.”
“Create a short email thanking a client for their business.”
Copilot will generate a draft that you can review, edit, and send.
Adjust the Tone and Length
Copilot also allows you to refine the message by:
Making the email more concise
Expanding key details
Changing the tone to more professional or more casual
This makes it easy to quickly tailor messages for different audiences.
A Quick Tip for Better Results
Copilot works best when you give it clear context. Instead of saying “write an email,” include details like:
Who the email is for
The purpose of the message
Key points that should be included
The more specific your prompt, the better the result.
Used thoughtfully, tools like Copilot can help teams reduce time spent on routine communication and focus more on higher-value work.
